This guide presents methods for systematic schedule reporting in construction projects. It provides practical tools for monitoring, documenting and communicating schedule status, enabling proactive management of time-related risks and ensuring all parties maintain a shared understanding of project progress.
2010
12
Effective time planning is the foundation for successful construction projects. Get concrete tools to develop, communicate and follow up on schedules that ensure progress and coordination between all project parties.
A schedule report is more than just a list of activities and dates. It is a strategic document that reflects the project’s complexity, identifies critical paths and creates a basis for proactive risk management. The report is part of the tender documentation and supports and unfolds the tender schedule, making it visible to bidders how the project is intended to be completed within the timeframe.
The guide provides tools to ensure tender schedules are more thoroughly developed and contain the most important sub-phases and prerequisites for the project. When the client and their advisors prepare a schedule report, the time frames for the project are thought through and compared with the project’s special conditions. This provides a better basis for bidders to assess the project and make a good tender.
Summary
The guide has been developed in response to the construction industry’s need for more structured and professional time planning. It provides concrete tools for preparing schedule reports that create value for all project parties and ensures that schedules become an active management tool throughout the entire construction process.
The guide contains:
- Methods for structured preparation of tender schedules
- Example of a schedule report
- Framework that guides the client and their advisors through the most important time-related considerations before tendering
- Tools for identifying critical paths and bottlenecks
Facts about this guide
This guide has been produced and published by the industry initiative Værdibyg.
Who is the guide aimed at?
The guide addresses all parties involved in construction project scheduling: clients who need reliable project completion, contractors and subcontractors who must coordinate their activities, consultants and project managers responsible for overall time management, and site managers who implement schedules in practice. Both experienced schedulers and those new to systematic schedule management will benefit from the methods.
What you get from the guide
By implementing the guide’s recommendations, you achieve better control over project timelines and significantly reduce the risk of delays. You get tools to create transparency about schedule status, enabling early identification of problems and proactive solutions. This results in more reliable project completion, reduced costs from delays, improved coordination between trades, and increased client confidence.
Background
Many construction projects experience delays that could have been avoided with better schedule monitoring and communication. Traditional approaches often rely on complex Gantt charts that are difficult for non-specialists to understand, and schedule updates frequently happen too late or irregularly. This creates a gap between planned and actual progress, making it difficult to take corrective action in time. The guide addresses these challenges by introducing simple, visual reporting methods that make schedule status accessible to all project participants and enable proactive management
Expert group and editing
The authors have been supported by the following expert group:
The Danish Building Trades (BAT): Tom Nielsen (Ib Andersen VVS Øst), Brian Rünitz (Jakon)
The Danish Association of Construction Clients: Finn Bloch (Greve municipality), Morten Wind (Emcon), Ulrik Hartmann-Petersen (Danish Ministry of Defence Estate Agency)
Danish Construction Association: Sten Legène (B. Nygaard Sørensen A/S), Sten Jensen (Enemærke & Petersen A/S)
Danish Association of Architectural Firms – DANSKE ARK): Peter Sass (DANSKE ARK)
Danish Association of Consulting Engineers – FRI: Henrik Ryberg (COWI), Jan Møller Hansen (M&E Engineering A/S)
TEKNIQ: Jan Hvid (Wicotec A/S), Finn Kaarsberg (Lindpro A/S)
Værdiskabende Byggeproces: Niels Nielsen (Danish Construction Association), Rolf Simonsen (Værdiskabende Byggeproces)
Layout and graphic production: Larsendesign.dk
Pictures: Kontraframe.dk
Printing: Paperprint
