Clear agreements on payment of winter provisions reduce the risk of conflicts and ensure construction continues throughout the winter period. This guide discusses challenges in the distribution and payment of winter provisions. The guide identifies central considerations that a client and consultant should make regarding payment of winter provisions, project design and construction in the winter period.
2012
20
The purpose of the Executive Order on Inclement Weather in the Winter Period is to ensure that construction continues throughout the winter period and to reduce seasonal unemployment. The Executive Order obligates clients to ensure that construction of buildings (and certain civil engineering works) is carried out in the winter period. At the same time, it ensures the undertaking and use of necessary works and resources to avoid damage to materials and structures during the building process.
The guide was developed in collaboration between all parties involved in construction and is intended mainly for clients and their technical advisors. As in many other situations, the intention of the Executive Order is best fulfilled by the building partners working together on both planning and implementation of winter provisions.
Summary
The guide provides a thorough review of different payment models for winter provisions and their respective advantages and disadvantages. It addresses how parties can agree on fair distribution of costs and risks associated with winter construction, and provides concrete tools for documentation and settlement of winter-related expenses.
The guide contains:
- Overview of the Executive Order on Inclement Weather requirements
- Different payment models and their application
- Risk distribution between client and contractor
- Documentation requirements and control procedures
- Templates for winter meetings and agreements
- Practical examples of winter provision packages
- Guidelines for weather-related work stoppages
- Calculation methods for winter-related additional costs
Facts about this guide
The guide was developed by Værdibyg with support from the Danish Energy Agency and published in 2012. The development was followed by a competence group with representatives from Bygherreforeningen, Dansk Byggeri, DANSKE ARK, and Foreningen af Rådgivende Ingeniører – FRI. The guide includes practical examples and templates that can be adapted to individual projects.
Who is the guide aimed at?
The guide is primarily aimed at clients and their technical advisors who need to plan and budget for winter construction. It is also relevant for contractors who need to understand the different payment models and documentation requirements. Additionally, the guide is useful for project managers and construction managers who handle the practical implementation of winter provisions.
What you get from the guide
By using this guide, you gain tools to choose the right payment model for winter provisions in your specific project. You get advice on how to avoid conflicts about payment and documentation, and how to ensure that construction can continue safely and efficiently throughout the winter period. The guide helps create transparency and predictability in the financial aspects of winter construction.
Background
Winter construction in Denmark presents special challenges with frost, snow, rain and wind that can damage materials and constructions if proper precautions are not taken. Unclear agreements about who pays for winter provisions often lead to conflicts between client and contractor. There is a need for clear guidelines on how costs for heating, covering, snow removal and other winter provisions should be distributed and documented. The Executive Order creates the legal framework, but practical implementation requires good collaboration and clear agreements between parties.
Competence group
This guide has been prepared and published by trade initiative ValueCreating Construction Process with support from the Danish Energy Agency.
Instructions and documents may be downloaded free og charge at www.vaerdibyg.dk.
This issue is monitored by the following qualification group:
The Danish Association of Construction Clients (DACC): Michael Nielsen Elgaard (KAB), Bert Ferro Fransen (DAB), Claus Nødgaard Hansen (Vejdirektoratet), Katrine Pedersen (Bygningsstyrelsen), Viktor Kiersgaard (Forsvarets Bygningsog Etablisse-mentstjeneste)
The Danish Construction Association: Jan Johansen (B. Nygaard Sørensen), Lars Nielsen (B. Nygaard Sørensen), Peter Haugaard (Hoffmann), Jesper Gaarde (NCC Construction Danmark), Niels Nielsen (Dansk Byggeri, observatør)
DANISH ARCHITECTS: Mette Thiberg (Gottlieb Paludan)
Danish Association of Consulting Engineers: Henrik Rindom Voigt (Rambøll)
Værdibyg: Rolf Simonsen (Værdibyg), Nina Koch-Ørvad (Værdibyg), Henrik L. Bang (Bygherreforeningen)
Consultant and author: Lise Haugaard-Jensen (Alectia)
Translation: Ernest Müller, VIA University College, Campus Aarhus
Photos: Vinterkonsulenterne og Kontraframe
Layout: Larsendesign.dk
